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Plan for Reopening Schools

Plan for Reopening Schools

November 18, 2020


Board of Education
E. Anne Hayes, President
Cameron Trent, Vice President
Gena Ancona - Melissa Aruta - Cheryl Felice - Clyde Parker - Chris Picini

Superintendent of Schools
Dr. Joseph Giani

 

Table of Contents

Wear a Mask - Wash your hands - Watch your distance

 

I.                CONTRIBUTORS

 

A.     Board of Education Advisory Committees

Strategic Planning

MEMBERSHIP: Central- Joseph Giani, BOE- Anne Hayes, Cheryl Felice, Cameron Trent, SCAA-Amy Brennan, BTA- Wayne White, BTAA- Vicki Barthlemess, CSEA- Mark Wilson, SGA- Marcelo Gallina, PTA- Phyllis Virno, Community- Sheryl Moodt

Committee Chair: Dr. Giani

Health & Safety

MEMBERSHIP: Central- Nelson Briggs, BOE- Gena Ancona, Chris Picini, Cameron Trent, SCAA-Bob McIntyre, BTA-  John Romashko, BTAA-  TBD, CSEA- Al Ellis, SGA- Marcelo Gallina, PTA- Chris Maresco, Community- Elizabeth Garlin

Committee Chair: Mr. Briggs

 

Teaching & Learning

MEMBERSHIP: CO- TBD,  BOE- Melissa Aruta, Cheryl Felice, SCAA-  Tim Hogan, Sean Clark, Dr. Colson, BTA-  Christine Schlosser, Jill Carrabus, Joe Tortora, BTAA- Vicki Barthlemess, PTA- Patty Reich, Cecil Cherry, Community- Barbara Flagg, Lisa Anderson                

Committee Chair: Assistant Supt for Curriculum, Instruction and Accountability

 

Finance & Facilities

MEMBERSHIP:  Central- Christine Costa, BOE- Chris Picini, Clyde Parker, SCAA- Rebecca Raymond, BTA- Pat Brady, CSEA- Mark Wilson, SGA- Marcelo Gallina, PTA- Rebecca Maler, Community- Monique Fitzgerald

Committee Chair: Ms. Costa

 

B.     Reopening Sub-committees

General Health and Safety Guidelines (Health & Safety Sub-committee)

MEMBERSHIP:  SCAA- Kerry Carson, Laurie O'Hara, Mandy Mazziotti, Stefanie Rucinski, Sean Clark, BTA- Jennifer Andreopoulos, Christine McMahon, Bill Freda,  BTAA- Vicki Barthelmess, CSEA- Laura Scalice, Carol Rooney, John Delaney, Paula Tirelli, Jen Baumann, Karen Edmondson, SCGA- Marcelo Gallina, Central- Nelson Briggs,

Led by: Mrs. Carson, Mrs. Mazziotti, Mrs. Rucinski and Mr. Clark,

 

Elementary Social Distancing Solutions Committee (Strategic Planning Sub-committee)

MEMBERSHIP:  SCAA- Rebecca Raymond, Stefanie Rucinski, Mandy Mazziotti, Sean Clark, Rosa Kalomiris, Alicia Ulberg, BTA-  Cari Negri, Heather Nolan, Danielle Aiello, Bill Pettit, Michelle Procida, Lauren Ribaudo,  BTAA- Debbie Jones, Ronnie Allmer, CSEA- Karen Edmondson & Paula Tirelli, SCGA- Marcelo Gallina

Led by: Dr. Raymond, Mrs. Rucinski, and Mrs. Mazziotti 

 

Secondary Social Distancing Solutions Committee (Strategic Planning Sub-committee)

MEMBERSHIP:  Central- Randy Miller, SCAA- Tim Hogan, Jamal Colson, Jenna Restivo, Erica Della Rosa, BTA- Rodney O’Neal, Adrienne Fernandes, Matt Kinigson, Allison Rezza, Victoria Hartmann, Wendy Palladino BTAA- Vicki Barthelmess, Demetria Guirantes, CSEA- Laura Scalice

Led by:  Mr. Hogan and Dr. Colson

 

Remote Teaching and Learning Committee (Teaching & Learning Sub-committee) 

MEMBERSHIP:  SCAA- Monica Tetuan, Amy Brennan, Rebecca Raymond, Jackie O'Hagan, Brian Ginty, Jack Burke, BTA- Andrew Budris, Megan Bevan, Shannon Kulick, Corinne Figuroa, Rebecca Ruchman, Melissa Gascon, Julia Salembier, Michelle Wein, BTAA- Vicki Barthelmess, Nadine Myer, CSEA- None 

Led by: Ms. Tetuan, Mrs. Brennan, and Dr. Raymond 

 

Facility Cleaning and Disinfecting Committee (Finance & Facilities Sub-committee)

MEMBERSHIP:  Central- Christine Costa, Anthony Clements, SCAA- Sean Clark, BTA- John Romashko, Dina Biggs, BTAA- Vicki Barthelmess, CSEA- Laura Scalice

Led by: Ms. Costa and Mr. Clements

 

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II.              COMMUNICATION & PLAN DEVELOPMENT

On July 13, 2020, Governor Cuomo announced new, data-driven guidance for reopening schools in New York State.  He indicated that Schools in a region can reopen if that region is in Phase IV of reopening and if its daily infection rate remains below 5 percent, or lower, using a 14-day average.   Also, schools will close if the regional infection rate rises above 5 percent, using a 7-day average, after August 1.  The Governor further indicated that he would make the formula determination during the week of August 3 through 7.

The District received formal NYSED Guidance on the Reopening of Schools about two-weeks before schools were required to submit reopening plans to the State.  Guidance was in the form of a comprehensive 145 page document.  Clarifications, corrections, and additional guidance were received in the days that followed. 

Prior to receiving NYSED guidance, the District had been working on reopening plans using a compilation of guidance from three other states - Maryland, Connecticut, and New Jersey.  As a result, five (5) sub-committees, of the Board’s Advisory Committee’s (BAC), were developed.  These sub-committees were made up of district faculty and staff who initially examined various reopening matters.  These sub-committees and their areas of review were:

1 - General Health and Safety Guidelines (sub-committee of BAC Health & Safety)

Areas of Review: Screening, PPE, Response to Students and Staff Presenting Symptoms, Contact Tracing, Transportation of students on buses

2 - Social Distancing Solutions at the Elementary (sub-committee of BAC Strategic Planning)

3 - Social Distancing Solutions at the Secondary (sub-committee of BAC Strategic Planning)

Areas of Review: How can we have ALL Students and Staff in school six feet apart?

  • Instructional Areas: Classrooms, Testing, and Therapy Rooms
  • Common Areas:Student Flow, Entry, Exit, and Common Areas
  • Meals: Where and how with social distancing

 

4 – Facilities, Cleaning and Disinfecting (sub-committee of BAC Finance & Facilities)

Areas of Review: Cleaning and disinfecting protocols, Storage for items removed, Ventilation and Filtration Systems

5 - Remote Teaching and Learning (sub-committee of BAC Teaching & Learning)

Areas of Review: Device Access, Internet Access, Unconnected/Missing in Learning, Social Emotional, Compensatory Services when schools reopen

Each sub-committee was also charged with considering the following four (4) Reopening options:

  1. All Students In School with Social Distancing, and In-person Teaching and Learning
  2. Blended Model with Alternate Day Scheduling
    • Half Students In School with Social Distancing, In-person Teaching and Learning 
    • Half Students Out of School with Remote Teaching and Learning
  3.  Blended Model with Fixed Day Scheduling
    • Some Students In School with Social Distancing, and In-person Teaching and Learning
    • Some Out of School with Remote Teaching and Learning
    • Some Mixed In school and Out of School 
  4. All Students Out of School with Remote Teaching and Learning

On June 19th through June 26th, students, parents, and faculty were asked to complete a needs assessment survey.  This survey was use to assist the District in assessing the needs of our families and the district moving forward and in preparing for the new school-year. 

On July 17th through July 23rd, parents were surveyed to help determine what teaching and learning might look like at school, and the level of comfort of sending their children back to school. 

On July 20, 2020, the Superintendent held a District-wide Virtual Parent Meeting to update families on reopening plans, and answer questions.   

On July 22, 2020 the Superintendent of Schools informed and updated the Board of Education regarding Committee work and reopening plan development at a Virtual Board of Education meeting. 

On July 28th and 29th, 2020, sub-committee recommendations were reviewed by the four (4) Board of Education Advisory Committees (BAC), and were used to form the base and structure of the District’s Draft Preliminary Reopening Plan.  Board of Education Advisory Committee’s each met for the sole purpose of reviewing the Draft Preliminary Reopening Plan, and to provide feedback to Administration.  Administration then prepared the Draft Preliminary Plan for posting and New York State Education Department submission on July 31st, and for the Board of Education’s review on August 5th

The Draft Preliminary Reopening Plan details the District’s reopening model, so our families can plan for September appropriately.  However, the plan is a fluid document, with much work to follow regarding plan details and implementation protocols, which will occur between now and schools opening.  We will begin doing this detail work through the established sub-committees, however, as we proceed sub-committees may need to be expanded or new sub-committees may need to be formed. 

On November 5, 2020 the Board of Education approved a scheduled Phase-in Plan of bringing student back to school in phases, both at and inside the 6-foot social distancing mark, for in-person instruction.  When inside the 6-foot social distance, desk barriers will be in use.  The phase-in schedule will bring groups of students back to school by grade level/group in 2-week increments.  This will allow for a gradual increase of density in our schools, and allow for the monitoring of any spikes in the school and/or community.   This Reopening Phase-in Plan is contingent on Executive Orders, State or Local Rules and COVID-19 infection rates. 

On November 18, 2020, as a precautionary measure, the Board of Education revised the scheduled Phase-in Plan by shifting to all-remote learning during the week on November 30, 2020 through December 4, 2020.  As a result, phase 5, 6, and 7 shifted out one week.  The current approved Reopening Phase-in Schedule is as follows:     

Reopening Phase-in Schedule Summary 

Date

Week

Phase

Grade Level/Group

Sept. 8, 2020

Week 1

Phase 1

Current Hybrid/Remote Model

Oct. 19, 2020

Week 7

Phase 2

Soft Roll-out of BHS After school Activities

Oct. 26, 2020

Week 8

Live Streaming required (7-12) for

Hybrid and Remote Learners

Nov. 4, 2020

Week 9

Live Streaming required (K-6) for

Hybrid and Remote Learners

Nov. 16, 2020

Week 11

Phase 3

Remote Teachers for Remote Learners (K-5)

Soft Roll-out of BMS After school Activities

Nov. 23, 2020

Week 12

(2-days)

Phase 4

Pre-K @ 5-days (-6)

Grades K, 1, and 4 @ 4-days MT/HF (-6')

Grades 6-12 Spec. Ed., ENL, PASS (6')

Nov. 30, 2020

Week 13

Shift to All-Remote Learning

No In-School/In Person Instruction

Nov. 30 thru Dec. 4

Dec. 14, 2020

Week 15

Phase 5

Grade 2, 3, 5 @ 4-days MT/HF (-6’)

Grade 6 and 12 @ 4-days MT/HF (-6’)

Jan. 4, 2021

Week 17

Phase 6

Grade 7 and 11 @ 4-days MT/HF (-6’)

(Athletic Scheduled to Begin)

Jan. 19, 2021

Week 19

Phase 7

Grade 8, 9 and 10 @ 4-days MT/HF (-6’)

 

A.     Reopening Plan Scenarios

In-School/In-Person Teaching and Learning

If and when current social distancing guidelines are lifted, the District will be prepared to resume a regular school day schedule. 

Adjustment will be made to how students enter and exit buildings, and how classroom transitions are managed throughout the day with some physical distancing among students.   Enhanced cleaning protocols will be in place.     

Distance (Remote) Teaching and Learning

It remains a possibility that school-year 2020-21 will begin with students engaged in only distance (remote) learning.   The Governor announced data-driven guidance for reopening schools in New York State.  He indicated that schools in a region can reopen if that region is in Phase IV of reopening and if its daily infection rate remains below 5 percent, or lower, using a 14-day average.   The Governor also announced schools would close if the regional infection rate rises above 5 percent, using a 7-day average, after August 1.  The Governor plans to make the formula determination during the week of August 3 through 7.

The District is planning to acquire, assign, and distribute a device (chrome book) to each student attending our schools in grades kindergarten through twelve.  Devices will be for learning purposes at school and in a distance (remote) learning setting.     

Hybrid (In-School/In-Person and Distance (Remote) Teaching and Learning)

With current NYS Social Distancing requirements in place, the district has developed a hybrid model where students would spend two-days per week in school and three-days per week engaged in distance (remote) learning.

Adjustments will be made to how students enter and exit buildings, and how classroom transitions are managed throughout the day with social distancing among students.  Face coverings that completely cover the nose and mouth will be required for all employees, students and approved visitors.   Face Coverings must be worn upon entering the building, in all classrooms, bathrooms, hallways, common areas, and while on the school bus.  The classroom teacher will determine breaks for use of face coverings.  Enhanced cleaning protocols will be in place.    

  • General Education and Inclusion students are in-school for in-person teaching two-days per week and remote learning three-days per week. These students will be assigned to Student Cohort MT or Student Cohort HF.
  • Students in special classes would be in-school for in-person teaching five-days per week.
  • Recognizing that 20% of our families are not comfortable sending their children back to school and 17% are unsure at this time, our plan is flexible for our families. Families will have the option for their children to participate in Distance (Remote) Learning only.  These students will be Student Cohort RL (remote learning).
  • We have developed the following fixed hybrid schedule model:

1. Monday’s and Tuesday’s

  • Student Cohort MT (last name A-K +)- in-school/in-person teaching and learning
  • Special Class students- in-school/in-person teaching and learning

2. Thursday’s and Friday’s

  • Student Cohort HF (last name L-Z +)- in-school/in-person teaching and learning
  • Special Class students- in-school/in-person teaching and learning

3. Wednesday’s

  • All Cohorts (MT, HF, and RL)- remote learning
  • Special Class students- in-school/in-person teaching and learning
  • Faculty/Staff- in-school planning, live virtual support, and lesson recording/posting
  • Enhanced cleaning

 

  • Student Cohorts MT and HF will be determined by using last name and household. This way, older siblings could assist with younger siblings child care, and we understand having a fixed schedule helps when arranging outside childcare. 
  • Families with different last names in one household will be contacted by their school with their Cohort assignment.

Student Cohort Summary    

  • Cohort MT
    • In-school/In-person instruction on Monday and Tuesday
    • Remote Learning on Wednesday, Thursday, and Friday
  • Cohort HF
    • In-school/In-person instruction on Thursday and Friday
    • Remote Learning on Monday, Tuesday, and Wednesday
  • Cohort RL
    • Remote Learning Monday through Friday
    • No In-school/In-person instruction

The District is planning to acquire, assign, and distribute a device (chrome book) to each student attending our schools in grades kindergarten through twelve.  Devices will be for learning purposes at school and in a distance (remote) learning setting.      

To address the uncertainty of NYS guidelines, requirements and any future directives, the District’s plan is designed to provide smooth transitions between each of the different teaching and learning settings, In-school/In-person, Hybrid, or Distance (Remote) Learning.

While we hope to welcome all students back to school in September, we want families to be prepared for the possibility that distance (remote) learning may continue as a result of an Executive Order from the Governor.  During these uncertain times, we suggest families begin to plan for childcare that may be needed. 

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III.            HEALTH AND SAFETY

The health and safety of students, faculty and staff is our number one priority.  Health and safety considerations will always come first in every decision and every action taken.  Whether instruction is provided in-person, remotely, or through our hybrid model, we recognize our role to in educating and communicating with our learning community regarding preventive actions we take to prevent the spread of COVID-19.  We will "practice, educate and remind" students about the new realities of keeping safe.  Prevention will be accomplished by following the recommendations of health authorities in the following areas:

  • Health Checks and Screening;
  • Healthy Hygiene Practices;
  • Social Distancing;
  • Personal Protective Equipment (PPE) and Cloth Face Coverings;
  • Management of Ill Persons; and
  • Cleaning and Disinfection.

Additionally, the district will continue to monitor the Center for Disease Control and Prevention (CDC), the New York State Department of Health (DOH), and the New York State Department of Education (SED) websites to keep current with the latest COVID information and guidance.

 

A.     COVID-19 Monitoring and Reporting

The health and safety of our students, faculty and staff is our top priority.  Nurses and other trained staff will help to educate and screen for COVID-19 when students or adults in our schools display symptoms.

Families are expected to monitor their children for symptoms of COVID-19.  Children with symptoms of COVID-19 must be kept home and should not board a school bus, or attend school or any school related function.

Faculty and Staff will complete the COVID-19 screening questionnaire before leaving for work each day.  If any responses to the questionnaire are in the affirmative, the individual must report it to their supervisor immediately and may not report to work that day.

COVID-19 screening questionnaire

  1. Do you currently have of temperature greater than 100 degrees?
  2. Do you have a cough or shortness of breath that began within the past 14 days?
  3. In the past 14 days, have you gotten a positive result from a COVID-19 test that tested saliva or used a nose or throat swab (not a blood test)?
  4. In the past 14 days, have you been in close contact (within 6 feet for at least 10 minutes) with anyone who either tested positive for COVID-19 (not a blood test) or developed symptoms of COVID-19 (fever, cough, or shortness of breath)?

According to the CDC, individuals afflicted with COVID-19 have reported a wide range of symptoms, ranging from mild to severe.  Most afflicted children are asymptomatic or present with mild symptoms.  Symptoms may appear 2–14 days after exposure to the virus. 

Symptoms may include those on the list below:

  • Fever (over 100 degrees) or chills
  • Cough, shortness of breath or difficulty breathing
  • Fatigue, muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

 

Should children or adults present with any such symptoms, they should not attend school and contact their primary care physician.  

 

B.     Health Checks and Screening

Students:  Every student should have his/her temperature checked each day at home prior to leaving for school, boarding a school bus, or entering a school building.  The student (or parent/guardian) must self-screen by answering the following screening questions at home:

COVID-19 screening questionnaire

  1. Do you currently have of temperature greater than 100 degrees?
  2. Do you have a cough or shortness of breath that began within the past 14 days?
  3. In the past 14 days, have you gotten a positive result from a COVID-19 test that tested saliva or used a nose or throat swab (not a blood test)?
  4. In the past 14 days, have you been in close contact (within 6 feet for at least 10 minutes) with anyone who either tested positive for COVID-19 (not a blood test) or developed symptoms of COVID-19 (fever, cough, or shortness of breath)?

If a temperature of greater than 100 degrees or if any of the questions are answered in the affirmative the student:

  • Should not leave for school, board a school bus, or enter a school building.
  • Should a student in this situation arrive at school, he/she will be sent to a designated isolation area prior to being picked up or otherwise sent home.
  • The student/family must contact their primary health care provider for further assessment and, as warranted, follow local health department guidelines for 14-day quarantine (or as otherwise directed).

Additionally, a temperature scanner will take a temperature reading of each student when entering the building each day.  A monitor will record whether or not individual students display a temperature of 100 degrees or higher. 

  • Those who display such a temperature will be rechecked, using a hand-held temperature scanner, using a hand-held temperature scanner, for a second and third temperature reading.
  • The second and third reading will be taken no less than 10 minutes from the first reading by a second and third individual, using a second and third hand-held device.
  • If the second and third readings are both below a temperature of 100 degrees, the student will be permitted entry to school.
  • Those confirmed with a fever of 100.0 degrees or higher will be directed to the designated isolation area for parent/guardian-pick up. Parents/guardians will be provided with direction to contact a primary health care provider and should follow designated return protocol before the student re-enters the school.
  • Those who display a temperature of below 95 degrees will be rescanned at entry to check scanning method and device accuracy.

Faculty and Staff:  Prior to reporting to their respective building each day, faculty and staff members will be required self-screen by completing a confidential electronic COVID-19 screening questionnaire.  If any responses to the questions are in the affirmative, the individual must immediately report it to their supervisor, and may not report to work that day.

 

COVID-19 screening questionnaire

  1. Do you currently have of temperature greater than 100 degrees?
  2. Do you have a cough or shortness of breath that began within the past 14 days?
  3. In the past 14 days, have you gotten a positive result from a COVID-19 test that tested saliva or used a nose or throat swab (not a blood test)?
  4. In the past 14 days, have you been in close contact (within 6 feet for at least 10 minutes) with anyone who either tested positive for COVID-19 (not a blood test) or developed symptoms of COVID-19 (fever, cough, or shortness of breath)?

 

Additionally, a temperature scanner will take a temperature reading of each faculty and staff members when entering the building each day.  A record will be kept of whether or not individual displays a temperature of 100.0 degrees or higher. 

  • Those who display such a temperature will be rechecked, using a hand-held temperature scanner, for a second and third temperature reading.
  • The second and third reading will be taken no less than 10 minutes from the first reading by a second and third individual, using a second and third hand-held device.
  • If the second and third readings are both below a temperature of 100 degrees, the student will be permitted entry to school.
  • Those confirmed with a fever of 100.0 degrees or higher will be directed to the designated isolation area for parent/guardian pick-up.  Parents/guardians will be provided with direction to contact a primary health care provider and should follow designated return protocol before the student re-enters the school.
  • Those who display a temperature of below 95 degrees will be rescanned at entry to check scanning method and device accuracy.

 

Essential Visitors:  Essential Visitors (e.g., contracted service providers) will be required to answer the following four questions on a COVID-19 screening questionnaire prior to entering a school building.

COVID-19 screening questionnaire

  1. Do you currently have of temperature greater than 100 degrees?
  2. Do you have a cough or shortness of breath that began within the past 14 days?
  3. In the past 14 days, have you gotten a positive result from a COVID-19 test that tested saliva or used a nose or throat swab (not a blood test)?
  4. In the past 14 days, have you been in close contact (within 6 feet for at least 10 minutes) with anyone who either tested positive for COVID-19 (not a blood test) or developed symptoms of COVID-19 (fever, cough, or shortness of breath)?

If the visitor responds in the affirmative to any of the four items, he/she will be denied entry.  Additionally, a temperature scanner will take a temperature reading of each essential visitor when entering the building each day.  A monitor will record whether or not individuals display a temperature of 100 degrees or higher. 

  • Those who display such a temperature will be rechecked, using a hand-held temperature scanner, for a second and third temperature reading.
  • The second and third reading will be taken no less than 10 minutes from the first reading by a second and third individual, using a second and third hand-held device
  • If the second and third readings are both below a temperature of 100 degrees, the student will be permitted entry to school
  • Those confirmed with a fever of 100.0 degrees or higher will be directed to the designated isolation area for parent/guardian pick-up.  Parents/guardians will be provided with direction to contact a primary health care provider and should follow designated return protocol before the student re-enters the school.
  • Those who display a temperature of below 95 degrees will be rescanned at entry to check scanning method and device accuracy.

 

C.     Health Hygiene Practice

Hand-washing breaks will be included at schools throughout the day. Signs presenting proper handwashing techniques have been placed throughout district schools.  Students will be reminded of proper hygiene and to wash hands:

  • upon entering a school building and/or classroom;
  • before and after using shared objects or surfaces;
  • before and after eating meals or snacks;
  • after using the bathroom;
  • after sneezing, blowing a nose or coughing into hands;
  • upon coming in from the outdoors;
  • any time hands are visibly soiled.

Hand sanitizer will be available in cafeterias, classrooms and offices.  When sinks are available hand-washing will be promoted as the first option.   All staff and students will be trained on proper hand and respiratory hygiene. 

 

D.     Social Distancing

While in school students, faculty, staff, and essential visitors will be asked to maintain a distance of six (6) feet from each other.  This request will pertain to all classrooms, bathrooms, hallways, common areas, and while on the school bus. In the classrooms, as student desks are moved inside 6-feet to accommodate additional students, desk barriers will be used.

  • School Buses: Students will be required to wear face coverings on buses.  Students will be assigned seating for morning and afternoon bus routes.  Seating will be adjusted to achieve maximum social distancing, allowing rear-to-front loading for morning routes and front-to-rear unloading for afternoon routes. Members of the same household should board buses together and may be seated together.  
  • Breakfast & Lunch: At the elementary level, meals will generally be eaten in classrooms. Cafeterias will be used at the secondary level; meal times and locations shall be staggered to promote appropriate social distancing.  In cafeterias, markers on floor will assist in ensuring appropriate social distancing in any locations where students form a line.
  • Recess: Elementary classes and/or small student groups will have staggered times for recess.
  • Chorus/Band: A distance of 12 feet between students who are singing or playing wind instruments will be maintained.
  • Physical Education/Interscholastic Athletics: A distance of 12 feet between students participating in aerobic physical activity must be maintained.  Upon the restart of athletic activities, appropriate social distancing must occur, in addition to following all safety protocols established by the state and local health departments, the District, the NYSPHSAA and Section XI. Please see Appendix E "Return to Athletics COVID-19 Procedural Guidelines."
  • Extracurricular activities: All after-school clubs and non-competitive activities will be conducted in online formats/meetings to start the school year. Activities will return to in-person format as soon as it is deemed safe to do so.

 

E.     Personal Protective Equipment (PPE) and Face Coverings

Face coverings/Masks that completely cover the nose and mouth will be required for all employees, students and approved essential visitors.   Face Coverings/Masks must be worn upon entering the building, in all classrooms, bathrooms, hallways, common areas, and while on the school bus.    

The district recognizes families may wish to supply their children with their own face covering/mask.  For the purpose of this reopening plan, acceptable face coverings/masks will include cloth-based or surgical masks that are fitted and worn in the manner designated by health authorities.  Gaiter-style masks, bandanas, knitted masks and masks with one-way valves or vents shall not be permitted. Face coverings/masks may not contain messaging or designs that may disrupt the educational environment.  Students who do not have their own face covering/mask will be provided one.

Faculty and staff will be provided two cloth-based face coverings/masks for their personal use and care.  Faculty may also use alternate PPE in addition to the face covering/masks, such as a face shield, for instruction and interventions that require visualization of the mouth and lips.  Face shields will be provided.      

When students are appropriately socially distanced teachers will provide a five (5) minute mask (face covering) break during their class period, and for every 40-45 minute instructional period at minimum.  When additional student grade levels are "phased-in" to in-school/in-person learning and student desks are moved inside 6-feet (with barriers), mask breaks will be given every other row, thereby maintaining 6-foot distance when masks are off and breaks are taken. Since individual classroom circumstances may vary, teachers may also provide additional relief from wearing a face covering, provided students are appropriately social distanced.  In addition to classroom mask breaks, students will have relief from wearing a face covering when socially distanced and eating breakfast or lunch.  Students refusing to wear a face covering will be considered insubordinate.  

 

F.     Management of Ill Persons

Students:  Any student with an oral temperature of 100.0°F degrees or above; or is exhibiting signs and symptoms of COVID-19, or a positive response to the questionnaire is to be sent home. The student is to be isolated in an isolation room which has been set aside in each building. A staff member wearing appropriate PPE is to remain with the student during that time. The parent will be contacted to pick up their child immediately and will be instructed to contact his/her physician.  Parents will be asked to report any COVID-19 diagnosis to the Health Office as soon as possible.  A record is to be kept of any staff or students that the ill child has encountered, in the event that there is a positive COVID-19 diagnosis and notification of those exposed needs to take place.  A doctor’s note must be provided clearing the student to return to school.  The isolation room is to be thoroughly cleaned and disinfected.  Any area used by the sick student must be closed off until proper disinfection and cleaning occurs. Administration will be notified of any student diagnosed with the COVID-19 virus. Administration or designee will notify local health officials of any confirmed cases of COVID-19 by calling 311. They will follow the directives of the Department of Health on how to proceed with notifications of staff and families. Confidentiality will always be maintained while sharing any information as per the American Disabilities Act.          

Adults:  Any adult with an oral temperature of 100.0°F degrees or above; or is exhibiting signs and symptoms of COVID-19, or a positive response to the questionnaire is to be sent home or to an emergency health care facility immediately.  They will be instructed to contact their health care provider for assessment and testing.   Administration or designee will notify local health officials of any confirmed cases of COVID-19 by calling 311.   We will follow the directives of the Department of Health on how to proceed.

  • The school nurse assess students or adults who appear ill. If the school nurse is not available and there is no available medical director, the ill student and/or staff will be sent home.
  • Students or adults who test positive for COVID-19, regardless of whether the individual is symptomatic or asymptomatic, may return to school/work upon completing 10 days of isolation from the onset of symptoms or 10 days of isolation after the first positive test if they remain asymptomatic.
  • Anyone who tests positive for COVID-19 (student or adult) will be expected to provide medical documentation showing negative testing result in order to return to school/work.
  • If students or adult had close contact with a person who tested positive for COVID-19 for a prolonged period of time and is experiencing COVID-19 related symptoms, the individual may return to work/school upon completing at least 10 days of isolation from the onset of symptoms.
  • If student or adult have had close contact with a person with COVID-19 for a prolonged period of time AND is not experiencing COVID-19 related symptoms, the individual may return to school/work upon completing 14 days of self-quarantine.

 

Close Contact Defined: 

  • The Suffolk County Department of Health Services defines close contact as those within six feet of a positive case for ten minutes or more over a 24-hour period during the infectious period (48- hours prior to symptom onset or 48-hours prior to test date if asymptomatic).It is still considered close contact if masks are worn and barriers are on desks.

 

G.     Cleaning and Disinfection

Schools:  Custodial staff will utilize daily checklists for inspecting their assigned areas and will remain diligent in terms of the following:

  • Regular cleaning and disinfection of all facilities using EPA-approved disinfectants against COVID-19;
  • More frequent cleaning and disinfection of high risk areas used by many individuals or frequently touched surfaces (e.g., desks, tables, doorknobs, light switches, countertops, phones, keyboards, restroom fixtures);
  • Cleaning of desks and cafeteria tables between successive uses by different individuals or cohorts;
  • Paying particular and more frequent sanitary attention to handles, knobs, stairwell handrails, bathrooms, backs of chairs, desktops and other surfaces where hand contact is frequent;
  • Monitoring soap/sanitizer dispensers regularly to ensure that they remain stocked.
  • Each school will maintain a running record/log that includes the date, time and scope of cleaning and disinfection, as well as those responsible.
  • Hand sanitizer dispensers will be available in all classrooms, offices and cafeterias. Dispensers will contain 65% alcohol solution, which is appropriate for schools. 
  • Hand handwashing (for 20 seconds or more) is preferred over use of sanitizer and will be encouraged routinely.
  • Age-appropriate signs reminding all individuals of the importance of and proper procedures for hand-washing and respiratory etiquette (e.g., covering mouth or nose with a tissue or shirtsleeve), will be placed in each classroom throughout the district.
  • Administrators and teachers will train and assist students in assimilating proper protocol at the elementary level.
  • An electrostatic sanitizing/disinfecting unit will continue to be utilized in each building.
  • All classrooms will be equipped with a bin containing disinfectant, paper towels and PPE.

 

School Bathrooms:  Bathrooms will routinely be cleaned and disinfected in accordance with CDC recommendations.  Schools will permit one student at a time to use student bathrooms.    

School Buses:  The District’s contracted transportation service provider is taking similar action to ensure the ongoing cleanliness of high contact areas on school buses.  Please refer to the designated section on Transportation later in this document.

Shared Classroom Material:  To help prevent the spread of COVID-19, the District discourages the use of shared classroom materials.  Every effort will be made to reduce the amount of materials, supplies and personal belongings going to and from school.  The same consideration will be given to reducing student exposure to high-touch areas and shared resources at school.  Schools will discourage sharing items among students and staff that are difficult to clean or disinfect.  If supplies must be shared, it will be on a limited basis with cleaning and disinfecting between uses.

Suspected or Confirmed Case of COVID-19: The area(s) used by an individual who is suspect or COVID-19 positive will be closed-off and outside doors and windows will be opened to the extent practicable to increase air circulation in the area. Custodial staff will thoroughly clean and disinfect the area(s).

 

H.     School Safety Drills:

Fire, lockdown, lockout, shelter-in-place and hold-in-place drills as required by New York State Education Law, as well as bus safety and any other drills, will be conducted with modifications to ensure appropriate social distancing among students and staff.

Modifications may include:

  • Conducting drills on a given day but on a staggered schedule (by class or otherwise);
  • Conducting a lockdown drill without actual “hiding” or “sheltering,” but providing an overview on how to do so.
  • Despite modifications, the District will ensure that students at each school participate in eight (8) fire drills and four (4) lockdown drills during the year.
  • Students will be instructed that in an actual emergency, our main concern is to achieve safety, and that maintaining social distancing may not be possible.

 

I.       Visitors and Volunteers

The District will restrict all school non-essential visits, volunteers, and activities involving outside groups until further notice.  Presence in a school will be limited to assigned essential staff and students, with the following exceptions:

  • District employees who must be on-site as part of their responsibilities to school;
  • Outside vendors or contractors whose services are required for the safe provision of school services;
  • Scheduled meetings with parents or guardians, which must be by appointment only. Such meetings should occur in a conference area that allows appropriate distancing, and is near the building entrance. 
  • To the extent possible, all meetings should be conducted virtually, in an online format.
  • All scheduled or unscheduled visitors must complete a temperature check and health screening questionnaire prior to being granted entry into any District school.

 

J.       Reporting Suspected or Confirmed COVID-19 Case

School staff will promptly report any illness of students or adults to the school nurse or the school principal.  Students and adults who show signs or symptoms of COVID-19 will be sent home from school.  Students and adults sent home with COVID-19 symptoms must have at a minimum documentation from a Health Care Provider and/or negative COVID-19 test results, before returning to school.  If tested positive for COVID-19, a release from isolation, before returning to school.

All reports will be made in compliance with FERPA and Education Law.  The District will follow local and state guidelines for reporting confirmed positive cases of COVID-19.  The District designee will notify the pertinent health department(s) of any positive COVID-19 diagnostic test result for an individual who was present within school facilities, including students, faculty and staff, and visitors.

The District will adhere to the define metrics established by the state and local departments of health should the level of infection locally exceed that for the region as a whole.  Should metrics demonstrate that the level of COVID-19 transmission increasing in our local learning community, more extensive mitigation or full closure will be considered.

 

K.     COVID-19 Testing

The District will assist families and staff with COVID-19 testing as necessary, and work closely with the Department of Health to support testing. 

Individuals who have questions regarding eligibility or access for testing should call the New York State COVID-19 Hotline at 1-888-364-3065 or visit the NYS Department of Health website at https://covid19screening.health.ny.gov.  

If you go to a test site run by New York State, there is never any charge for your test.  If you go to a test site operated by local governments, private companies including pharmacies and medical practices or not-for-profit organizations, you are advised to check with the testing site and your insurer in advance of being tested to confirm you will not be responsible for any fees associated with your test. 

Suffolk County has a comprehensive network of family health centers that serve the uninsured and underinsured. More information can be found at: https://suffolkcountyny.gov/Departments/Health-Services/Patient-Care/Health-Centers 

The following are NYS Department of Health referred testing sites in our area:

 

MD 365 Shirley (Urgent Care Clinic)
800 Montauk Hwy. Suite 18
Shirley, NY 11967
631-772-4646

Rite Aid Shirley
803 Montauk Hwy
631-399-8070

City MD Urgent Care
895 Montauk Hwy
Shirley, NY 11967
631-230-5770

 

L.     Contract Tracing

The District will support contact tracing as outlined by the New York State Contact Tracing Program, as well as associated isolation and quarantine efforts.  In an effort to assist the State and local health departments in knowing who may have had contact at school with a confirmed case, district schools will:

  • Keep accurate attendance records for students and staff
  • Ensure that student schedules are up to date
  • Keep an accurate log of visitors, including date, time and location visited

Getting comprehensive information from a patient diagnosed with COVID-19 is the foundation of case investigation and contact tracing.  The Suffolk County Department of Health is the local authority responsible for case investigation and contact tracing in Suffolk County and will support the District with contact tracing.  The District will support case investigation and contact tracing efforts by confirming attendance, sharing schedules, visitor logs, etc.  The Department of Health typically completes case investigations within 24 hours of receipt of a positive test result.  The District will notify the school community while investigations are underway.

The Suffolk County Department of Health is responsible for case investigation and contact tracing in Suffolk County and will support the District with contact tracing.  The District will support case investigation and contact tracing efforts by confirming attendance, sharing rosters, etc.  The Suffolk County DOH typically completes case investigations within 24 hours of receipt of a positive test result.  The District will notify the school community while investigations are underway.  Suffolk County DOH provides isolation or quarantine orders to all cases and contacts in Suffolk County.  In addition, those under isolation or quarantine will be monitored daily by the Suffolk County DOH.  When the isolation or quarantine period has ended, a letter from the Department of Health confirming release will be provided to each case and contact.  Students and/or staff must provide the letter to their school district in order to return.

COVID-19 test results will come in most cases to the Suffolk County Department of Health through the NYS Electronic Clinical Lab Reporting System (ECLRS) system. If during case interview Suffolk County DOH identify that case is a student in school, the Department of Health will reach out to the school administration to inform them of the positive case and conduct contact tracing.  If it is rapid antigen test, the student/family may get the result before the Department of Health.  In that situation, the Department of Health will expect the medical office that ordered the test to reach out to Suffolk County DOH. Case investigation/contact tracing would then proceed after the Health Department is notified. Contact tracing and quarantining of close contacts is only initiated upon receipt of a positive test result.  In addition, only contacts of the case are quarantined, not contacts of contacts.

Additional Information from Suffolk County DOH on Contact Tracing and Testing

  • If the spouse of a faculty member presents with a positive COVID test, the employee would be considered a close contact of the spouse, and would be subject to quarantine for 14 days from date of last contact with the spouse. The employee may return to work after completion of the quarantine period; no test is necessary unless the employee develops symptoms.
  • If a faculty member who has wide-spread access to the building tests positive the faculty member will be under home isolation; if anyone meets the definition of a close contact with that faculty member, the close contact(s) will quarantine for 14 days. Faculty member may return to work after 10 days of isolation provided that person is fever free for the last 72 hours without the use of fever reducing medications and symptoms (if any) are improving.
  • If a parent who was notified that she (the parent) tested positive for COVID-19 after the child left the house for the bus stop and the student has already arrived at school and is in class the child student will be held in the isolation room to be sent home to be placed on quarantine. The child is not a case at that point, and therefore there is no action that needs to be taken for any of the other persons mentioned. SCDOH will not quarantine a contact of a contact.
  • If an elementary student tests positive and the students within the class cohort are all in masks and 6 feet apart in the decision to quarantine would be decided on a case-by-case basis. SCDOH may advise that all of the students in that class/cohort be considered close contacts and be placed on quarantine. If all were wearing face coverings and practicing social distancing, the likelihood that further positive cases are identified from that cohort is minimal.
  • SCDOH strongly recommends that close contacts get tested for COVID-19. Students and staff should consult their medical provider for guidance.
  • Students and staff with symptoms of illness should not attend school. It is recommended that individuals and/or families consult their medical provider to determine if COVID-19 testing is warranted. Note: notification and contact tracing is initiated upon receipt of a positive COVID-19 test result. No action is taken for suspected cases.
  • Students and staff who test positive for COVID-19 should follow the established CDC/NYS DOH guidelines for ending isolation. All residents who test positive are monitored daily by SCDHS contact tracing staff and will receive a letter from SCDHS confirming release from isolation.

Important Information on New York State DOH Contact Tracing Procedures

If an individual has a positive test, a COVID Contact Tracer from the Suffolk County DOH will connect you with the support and resources you may need through quarantine, such as help getting groceries or household supplies, child care, medical care or supplies.  The Tracer will work with you to identify and reach out via phone and text to anyone you have been in contact with while you were infectious to trace and contain the spread of the virus.

  • Your caller ID will say “NYS Contact Tracing” (518-387-9993).
  • If you get a call from “NYS Contact Tracing” (518-387-9993), PLEASE answer the phone. Answering the phone will keep your loved ones and community safe.
  • A contact tracer will:
    • NEVER ask for your Social Security number
    • NEVER ask for any private financial information
    • NEVER ask for credit card information
    • NEVER send you a link without proper authentication procedures

Helpful Resources on Contact Tracing:

 

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IV.            FACILITIES

When students and adults return to school for in-person teaching and learning, it will be vitally important that the physical spaces they occupy are configured and maintained in a way that provides the maximum possible protection from spreading the coronavirus.  The District will follow health guidance related to social distancing and other safety measures.

  • School Entrances: Individual school entry and exit protocol will be coordinated separately, each in one direction to the extent practicable, so as to ensure appropriate social distancing.  Multiple ingresses and egresses may be utilized when appropriate supervision and monitoring is possible.  A separate ingress and egress may be designated for staff.
  • Classrooms: Desks will be spaced at least six feet apart in every classroom (or alternative learning space) and face in the same direction when possible. Beginning in Phase 4 of the scheduled Phase-in Plan to bring additional student to school for in-person learning, physical barriers will be placed on desks when desks need to be placed inside 6-feet.
  • Common Areas: As indicated above, custodial staff will routinely and frequently clean and disinfect all areas such as offices, bathrooms, common areas, commonly touched surfaces, and shared electronic equipment. Faculty/staff break rooms will be used sparingly and with social distancing requirements maintained at all times.
  • Cafeterias: Meal distribution will occur in the cafeterias due to food safety, staffing, and lack of proper equipment to prepare meals in other locations. Meal service may be staggered at each school to the extent practicable to allow for appropriate social distancing.  Meals will be individually wrapped/packaged.
    • Students in grades K–6 will eat meals in their classrooms or alternative spaces (e.g., outdoors) routinely. As additional students are phased-in to in-person learning, if student desks need to be moved inside 6-feet, students will eat their breakfast and/or lunch every other row, thereby maintaining 6-foot distance when masks are off and students are eating.     
    • Students in grades 7–12 will eat breakfast in their classrooms and lunch in the school cafeterias or adjacent open spaces (e.g., courtyard).
    • In all scenarios, seating will be socially distanced appropriately.
  • Gymnasiums: Students will not engage in activities promoting physical contact until further notice. Again, social distancing guidelines must be followed. Outdoor spaces will be used when possible. Stationed or shared equipment must be cleaned prior to and after each use. Activities involving individual exercise, yoga, running/walking, jump roping and other non-contact activities may be explored and are encouraged. For students participating in aerobic physical activity, a distance of 12 feet between them must be maintained.
  • Music Rooms: Choir, band, orchestra and other large classes must be reorganized to allow for sufficient social distancing and so that sharing of materials does not occur. For students who are singing or playing wind instruments, a distance of 12 feet between them must be maintained. There will be no in-person, large group student assemblies held until further notice.
  • Hallways: Schools may designate certain hallways as one-way and/or create “lanes” in hallways using colored tape, floor markings or directional arrows, depending on the width of corridors involved. Additional signage will be placed on walls for visual referencing.
  • Lockers and Locker Rooms: Locker use at the middle and high schools will be suspended until further notice. Schools will make every effort to limit nonessential movement. For example, elementary special area teachers will visit classrooms, as opposed to students participating in the activities in another designated room.
  • Playgrounds: Playgrounds may be used by a limited number of students/classes at one time when all safeguards are in place.  Students will be instructed and reminded to wash their hands before and after using playground equipment and to maintain appropriate social distancing, as modeled by their teachers or school staff in advance. Playground equipment will be disinfected each morning before its use.
  • Bathrooms: One student will be permitted in a bathroom at a timeMonitors and/or signage will remind students of hand washing and proper hygiene practices. Hand sanitizer stations will be in or outside every bathroom.   Sign-in/sign-out logs will be maintained in the event that contact tracing is needed at any point.
  • Ventilation: The District will ensure sufficient ventilation and fresh air circulation by means of:
    • ventilating building spaces with outdoor air to the extent practicable (e.g., opening windows and doors) and within the parameters of safety and security needs – leaving doors open will also preclude the constant touching of knobs and handles;
    • fan motor speed increases, where applicable, to ensure volume and flow of 15 cubic feet per minute minimum;
    • more frequent maintenance and inspection of air handling systems will occur to mitigate extra strain on systems. Spaces in which adequate ventilation cannot be achieved will not be utilized.
  • Water Fountains: Schools will be equipped with bottle-filling stations. Manual “bubbler” water fountains will be turned off or blocked.  Cups will be available at bottle-filling stations.

 

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V.               TEACHING AND LEARNING

Students are entitled to a free public education, even as we face the unprecedented challenges presented by the COVID-19 pandemic.  All students will have the opportunity to feel safe, engaged, and excited about their learning, whether in-person, remote, or some combination of the two.  Teachers are the face of learning and at the heart of teaching and learning are the relationships that students have with their peers and their teachers.  Students are searching for a return to their routines and a sense of normalcy, so every effort will be made to acknowledge the importance of setting a positive routine and welcoming environment that supports students during this unpredictable time.

With current NYS Social Distancing requirements in place, to reopen our schools in September the district has developed a fixed hybrid model where student cohorts would spend two-days per week in school and three-days per week engaged in distance (remote) learning.  Administration will examine how we may bring groups of students in more frequently for in-person instruction when students and staff become more comfortable social distancing at school.

Student Cohorts MT (Monday/Tuesday) and HF (Thursday/Friday) will be determined by using last name and household.  This way, older siblings could assist with younger sibling childcare, and we understand having a fixed schedule helps when arranging outside childcare.  Families with different last names in one household will be contacted by their school with their Cohort assignment. 

 

A.     Reopening framework of Teaching and Learning - September 2020

  • General Education and Inclusion (K-12) students are in-school for in-person teaching two-days per week and remote learning three-days per week. These students will be assigned to Student Cohort MT or Student Cohort HF.
  • Pre-kindergarten student cohorts will follow the Monday/Tuesday and Thursday/Friday in-school schedule, and rotate alternating Wednesday's for in-school learning.
  • Students in special classes would be in-school for in-person teaching five-days per week.
  • Families will have the option for their children to participate in Distance (Remote) Learning only. These students will be Student Cohort RL (remote learning).

Fixed Hybrid Model Schedule and Student Cohort assignment

Monday and Tuesday

  • Student Cohort MT (last name A-K +)- in-school/in-person teaching and learning
  • Special Class students- in-school/in-person teaching and learning

Thursday and Friday

  • Student Cohort HF (last name L-Z +)- in-school/in-person teaching and learning
  • Special Class students- in-school/in-person teaching and learning

Wednesday

  • All Cohorts (MT, HF, and RL)- remote learning
  • Special Class students- in-school/in-person teaching and learning
  • Faculty/Staff- in-school planning, live virtual support, and lesson recording/posting

 

B.     Reopening Phase-in Plan - November 18, 2020

Under the scheduled Reopening Phased-in Plan, student cohorts MT and HF will combine into one cohort, and attend school for in-person learning on Mondays, Tuesdays, Thursdays, and Fridays, according to the scheduled phase-in date.  All-remote learning (Cohort RL) will remain as an option for families for children in grades K-12.  In grades K-5, all-remote learners will transition with remote teachers, who will provide direct instruction to K-5 students, in cooperation with the classroom teachers.  Wednesdays will remain as remote learning days.   

Reopening Phase-in Summary 

November 23, 2020 - Phase 4

  • Pre-K moves to in-school in-person instruction 5-days (inside 6-feet)
  • Grades K, 1, and 4 move to in-school in-person instruction 4-days (inside 6-feet)
  • Grades 6-12 Special Education, ENL, and PASS students move to in-school in-person instruction 4-days (at 6-feet)

December 14, 2020 - Phase 5

  • Grade 2, 3, 5, 6 and 12 move to in-school in-person instruction 4-days (inside 6-feet)

 

January 4, 2021 - Phase 6

 

  • Grade 7 and 11 move to in-school in-person instruction 4-days (inside 6-feet)

 

January 19, 2021 - Phase 7

 

  • Grade 8, 9, and 10 move to in-school in-person instruction 4-days (inside 6-feet)

This Reopening Phase-in Plan is contingent on Executive Orders, State or Local Rules and COVID-19 infection rates.

   C.  Remote Learning

Recognizing many of our families are still not comfortable sending their children back to school our plan is flexible.  Families will have the option for their children to participate in full Distance (Remote) Learning only.  These students will be assigned Student Cohort RL (remote learning).   This option is not available for pre-kindergarten; it is only available for students in grades kindergarten through twelve.    

Students who participate in this option will experience a similar, but not the same learning experience as those participating in the hybrid model.  Live instruction will be provided, with lessons recorded and posted to Google classroom.  This way, all student cohorts will have access to the same instructional lessons, whether they are in the hybrid learning model or the remote learning model. The remote only option will include:     

Similarities

  • All subjects will utilize the Google Classroom platform
  • All assignments and class work will be posted in Google Classroom (to the extent practicable)
  • All lessons will be recorded and posted in Google Classroom (Asynchronous)
  • Live virtual lessons and support (Synchronous)

Definitions

Streaming refers to any media content - live or recorded - delivered to computers and mobile devices via the internet and played back in real time.

Live instruction means an educational program delivered in a traditional classroom setting or by electronic means whereby the instructor and student have real-time visual and audio contact to carry out their essential tasks.

Live support means support for a lesson or program previously delivered in a traditional classroom setting or by electronic means whereby the instructor and student have real-time visual and audio contact to carry out their essential tasks. 

To address inequities of device and internet access, the District is planning to acquire, assign, and distribute a device (chrome book) to each student in grades kindergarten through grade twelve who attend our schools.  To the extent practicable, hot spots will also be provided for families in need.  Devices and hot spots will be for learning purposes only.

Elementary (K-5) Framework Sample Schedule

Students in grades K-5 will follow a schedule similar to the sample listed below.  Students’ schedules will vary based on building/grade level schedules.  The schedule below offers a framework for each day for in-person and remote options. Teachers will adapt this framework to their classroom schedule.

 

Whole Class Meeting/Social Emotional Learning - LIVE

  • Teachers will provide a whole-group daily meeting for both in-person and remote students through Google Meet.

Writing Workshop

  • ELA Writers Workshop Mini-Lesson - LIVE and/or LIVE introduce the video
  • Independent Practice - LIVE and/or in person for conferring and small group participants only
  • ELA Share - LIVE

Reading Workshop

  • ELA Readers Workshop Mini-Lesson -

LIVE and/or LIVE introduce the video

  • Independent Practice - LIVE and/or in person for conferring and small group participants only
  • ELA Share - LIVE

Mathematics

  • Mathematics Class Instruction LIVE
  • Independent Practice - LIVE and/or in person for conferring and small group participants only
  • Math Share LIVE

Science/Social Studies

  • Introduction to social studies or science learning objective and sharing of learning resources LIVE
  • Independent project based learning or practice LIVE and/or in person for conferring and small group participants only
  • Social Studies or Science share LIVE (as applicable to the lessons/unit)

Lunch

Special

Whole Class Afternoon Meeting - LIVE

  • Teachers will provide a whole-group afternoon meeting for both in-person and remote students through Google Meet.

*Students will be able to access LIVE instruction during the regular school day. Students who are not available during the live lesson will be able to access recorded lessons in Google Classroom, including teacher-made pre-recorded instructional videos, internet-based video resources, or recordings of Google Meet teacher instruction.

*Co-taught classes (ENL or Special Education) in Reading and Writing Workshop will be taught live so that students will benefit from the scaffolding and differentiation with support of the co-teachers. The pre-recorded videos will be used as supplemental resources either during the live lesson or in the Google Classroom. 

Secondary Framework Sample Class

Throughout each day, students in grades 6 - 12 will follow their specific class schedule. In each class, lessons will be structured in the following manner for either in-person students or remote students.

Time

In-Person Students

Remote Students

Start of the Class Period

  • Students will log into Google Classroom and Google Meet and teachers will take attendance.
  • Teachers will provide a whole-group daily meeting for both in-person and remote students through the use of Google Meet.

Learning Activities

  • Students will access an Activity List through Google Classroom that offers differentiated learning activities and provides choices for students.
  • Teachers will provide all students with synchronous, live instruction through the use of Google Meet.
  • Students will be able to access live instruction during the regular school day. Students who are not available during the live lesson will be able to access recorded lessons in Google Classroom, including teacher-made pre-recorded instructional videos, internet-based video resources, or recordings of Google Meet teacher instruction.
  • In-person students will work with socially-distanced classmates.
  • Remote students will connect and work with others at home or in school using various digital platforms.

Facilitation

  • The teacher meets with in-person students individually or in small groups to offer guidance and instruction.
  • The teacher will connect with remote students who need help via videoconferencing.

Small- Group Mini- Lessons

  • The teacher will offer short (5-10 minutes) Small-Group Mini-Lessons for socially-distanced in-person students and for remote students to join through Google Meet.

Discussion

  • The teacher leads a discussion with in-person students to solidify learning.
  • Remote students continue working on differentiated learning activities.

End of the Class Period

  • The teacher brings the group together for the last 5-10 minutes to summarize the day’s learning. In-person students will submit completed assignments.
  • Remote students will submit completed assignments and complete watching any recorded videos provided by the teacher.

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VI.            SPECIAL EDUCATION

Students with disabilities were particularly impacted by the closing of schools in spring 2020. We fully recognize that programs and services are best delivered in person with the need to protect the health and safety of students with disabilities and those providing special education services.

 

A.     The framework of Special Education Teaching and Learning

  • Students with disabilities at the elementary level who require a highly specialized program, such as an all-day special class will attend in-person instruction 5 days a week, following the approved 2020-2021 Academic Calendar:

➢ K-12 8:1:3 

➢ K-12 Life Skills Program

➢ K-3 12:1:1 (VWC) 

➢ Grades 2-5 15:1 (Brookhaven and FPL)

  • Students with Disabilities at the elementary level who participate in less restrictive programming such as integrated co-teaching, consultant teacher services, or Resource Program will follow the same hybrid model as their general education peers, supported by their special education teacher daily. 
  • Students at the secondary level in the 15:1 special class, ICT and Resource Program will follow the same hybrid model as their general education peers, supported by their special education teacher daily.
  • Wednesday’s will be full remote learning days for the ICT, consultant teacher, and Resource Program students in both the elementary and secondary level as well as for the 15:1 special class students at the secondary level.
  • Related services (speech therapy, occupational therapy, physical therapy, school counseling) will be scheduled and prioritized on students’ in person-days. Individual scheduling and planning will occur in accordance with each child’s individualized education plan. 
  • Individualized determinations will be made through the CPSE/CSE committees whether and to what extent compensatory services are to be provided for any student with a disability who may have experienced a loss of skill(s) despite best intentions, efforts, and creative solutions when providing educational programs and services during the previous school closure. 

Parent Engagement and Communication:  As a school district and community, we recognize that clear, ongoing communication and collaboration are critical to ensuring students receive access to high-quality special education programs and services. 

  • Parents are full team members on the committee of special education and committee on preschool education. A parent’s knowledge of their child’s strengths, abilities, and needs is critical in designing effective programming and services to meet the student’s individual needs during this unprecedented time. 
  • Parents have a legal right to be informed regarding identification, evaluation, educational placement, and provision of services. Please refer to the NYSED Procedural Safeguards Notice July 2017 at nysed.gov
  • Whether services are provided in-person, remote, and or through a hybrid model we will continue to address students’ individual needs in the event of potential intermittent or extended school closure. 
  • We encourage families to remain in close contact and communicate with your child’s special education teacher, related service providers, building principal, and CSE chairperson to ensure your child continues to participate and progress in the general education curriculum and make progress towards achieving individualized goals. 
  • For those students who are receiving special education programs and services through BOCES or an approved school-age program at a private school, we continue to remain in close contact with all educational agencies regarding the planned activities, nature, and delivery of instruction and related services to identify shared resources, materials, and technology available as appropriate. 
  • If you have any question or concerns regarding your child’s individualized education plan or service delivery please reach out to the Student Support Office

 

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VII.          BILINGUAL EDUCATION AND WORLD LANGUAGES

The spring 2020 COVID-19 crisis was extremely challenging for all students, but created particular difficulties for our most vulnerable students, including English Language Learners (ELLs).  These challenges exacerbated existing educational inequities, like a lack of access to technology and reliable Wi-Fi needed for remote learning.  Our reopening plans will address the special needs of ELLs, and provide all communications with ELL students and their families in their preferred language and mode of communication.   

The District will:

  • Complete the ELL identification process within 30 school days of the start of the school year for all students who enrolled during COVID-19 school closures in 2019-20, as well as all students who enroll during summer of 2020 and during the first 20 school days of the 2020-21 school year. After this 20 day flexibility period, identification of ELLs will resume for all students within required 10 school days of initial enrollment as required by Commissioner’s Regulations Part 154.
  • The provision of required instructional Units of Study will be provided to all ELLs based on their most recently measured English language proficiency level during in-person or hybrid instruction.
  • The District will maintain regular communication with the parents/guardians and other family members of ELLs to ensure that they are engaged in their children’s education during the reopening process Provide all communications for parents/guardians of ELLs in their preferred language and mode of communication

 

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VIII.        SOCIAL EMOTIONAL WELL-BEING

Our learning community is facing unprecedented challenges as we respond to the challenges of this global pandemic, an economic recession, and civic unrest in response to structural racism.  These challenges also offer unprecedented opportunities to re-envision and renew the capacity of our schools and communities to be welcoming, supportive, inclusive, and equitable environments.

We understand that students will not return to instruction as they left it months ago.  Many students have experienced an extremely stressful, traumatic experience while isolated from school, friends, and community.  We also recognize some students have had positive experiences during school closures, learning, growing, and discovering new identities as activists, caregivers, and even leaders in our community.  We will continue to support and nurture these new skills and mindsets.   

Social and emotional well-being of our students will be prioritized during transition back to school, and for as long as necessary to appropriately support student needs.  Social and emotional needs of our faculty and staff will also be a priority before the return to school and on an ongoing basis.

The following considerations will assist in creating a welcoming and caring school community:

  • The district-wide comprehensive developmental school counseling program plan, developed under the direction of certified school counselor(s), is reviewed annually and updated to meet current student needs. District plan can be found on our website. https://www.southcountry.org/Assets/District_Links/070820_SCCSD_Guidance_Plan_20_21.pdf?t=637298033737400000
  • The District Guidance Advisory Committee meets twice per year. The Guidance Advisory Committee is a sub-committee of the district Teaching and Learning Committee.  The Guidance Advisory Committee is comprised of families, members of the board of education, school building and district leaders, community-based service providers, teachers, certified school counselors, and other pupil personnel service providers, to inform the comprehensive developmental school counseling program plan.
  • The district has and will continue to provide resources and referrals to address mental health, behavioral and emotional support services and programs. Counseling services are available to students and our student support staff can assist in referring families and staff to outside resources. Some local resources can be found here: https://www.southcountry.org/Assets/Bellport_Middle_School_Links/032320_sccsd_mental_health_resources_(1).pdf?t=637205735084830000
  • Professional development opportunities for faculty and staff will be provided throughout the year on how to talk with and support students during and after the ongoing COVID-19 public health emergency, as well as provide supports for developing coping and resilience skills for students, faculty, and staff.

 

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IX.            TECHNOLOGY AND CONNECTIVITY

Technology knowledge and skills are vital for full participation in 21st Century life, work, and citizenship. Sufficient access to computing devices and the internet are essential for educational equity.  The effective use of digital technology can assist educators in differentiating and personalizing learning; provide flexibility in scheduling and pace; and provide multiple entry points for students to engage in learning. 

In reopening our schools, the District is planning to acquire, assign, and distribute a device (chrome book) to each student attending our schools in grades kindergarten through twelve.  These devices will be for learning purposes at school and in a distance (remote) learning setting.     

Recognizing that many of our families do not have access to the internet, to the extent practicable, the District is planning to acquire and distribute internet hot spots to families in need. 

 

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X.               TRANSPORTATION

The school bus is an extension of the classroom; therefore, many of the recommendations that apply to school buildings (like social distancing and frequent cleaning) will be applied to the school bus, as well.

 

A.     School Bus

  • Students who are able will be required to wear face coverings/masks and social distance on the bus;
  • All buses (conforming and non-conforming to Federal Motor Carrier Safety Standards, as well as type A, C or D) which are used every day by districts and contract carriers will be cleaned/disinfected at least once a day.
  • High contact areas will be wiped down daily by the driver, and after each run during their post-trip inspection;
  • Cleaning crews will perform a more thorough task of disinfecting and sanitizing the buses on a weekly basis.
  • School buses will not be equipped with hand sanitizer due to its combustible composition and potential liability to the carrier or district. School bus drivers, monitors and attendants will not carry personal bottles of hand sanitizer with them on school buses;
  • Wheelchair school buses will configure wheelchair placement to ensure social distancing of 6 feet.

 

B.     School Bus Staff

  • School bus drivers, monitors, attendants and mechanics will perform a self-health assessment for symptoms of COVID-19 before arriving to work. If personnel are experiencing any of the symptoms of COVID-19 they should notify their employer and seek medical attention;
  • School bus drivers, monitors, attendants and mechanics will wear a face covering along with an optional face shield;
  • School bus drivers and bus attendants will be issued kits that will contain PPE and cleaning supplies.
  • Bus drivers will be trained on cleaning and disinfecting buses and how and when to wipe down high contact areas.
  • Transportation staff (drivers, monitors, attendants, mechanics and cleaners) will be trained and provided periodic refreshers on the proper use of personal protective equipment and the signs and symptoms of COVID-19;
  • Transportation departments/carriers will be provided Personal Protective Equipment such as face coverings/masks and gloves for drivers, monitors and attendants in buses as well as hand sanitizer for all staff in their transportation locations such as dispatch offices, employee lunch/break rooms and/or bus garages.
  • Drivers, monitors and attendants who must have direct physical contact with a child must wear gloves.

 

C.     Students on Transportation

  • All parents/guardians are required to ensure their child/children are not experiencing any signs and symptoms of COVID-19 and do not have a fever of 100 degrees or more prior to them boarding their method of transportation to school;
  • Students must wear a face covering/mask on a school bus if they are physically able. Students who are unable to medically tolerate a face covering/mask, including students where such covering would impair their physical health or mental health are not subject to the required use of a face covering/mask;
  • Students must social distance (six feet separation) on the bus;
  • Students who do not have a mask can NOT be denied transportation;
  • Students who do not have masks will be provide one by the district;
  • Students with a disability which would prevent them from wearing a face covering/mask will not be forced to do so or denied transportation.

 

D.     Pupil Transportation Routing

  • If the school district is in session remotely or otherwise, pupil transportation will be provided to nonpublic, parochial, private, charter schools or students whose Individualized Education Plans have placed them out of district whose schools are meeting in in-person sessions when/ if the district is not;
  • All students are entitled to transportation by the district to the extent required by law.

 

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XI.            ATTENDANCE AND CHRONIC ABSENTEEISM

Remote learning did not work for everyone during the spring 2020 school closures.  Some of our students did not log on or otherwise participate in the online learning opportunities provided.  We will use a variety of creative methods to reach out to students and their families who did not engage in distance learning during the spring of 2020.

 

A.     Attendance for Instructional and Reporting Purposes

  • Whether Hybrid or Remote, students will be required to complete a daily check-in form that will be available in their Google Classroom. This form will serve as the mechanism to collect and report daily teacher/student engagement and attendance regardless of the instructional setting.
  • Resident students of compulsory age who are not in attendance will be reported until they exceed compulsory school age, they no longer reside in the district, or the district has documentation that the student has entered another educational program leading to a high school diploma;
  • As per NYSED, schools are responsible for developing a mechanism to collect and report daily student attendance regardless of the instructional setting (Hybrid, Remote, and All-School).  Daily attendance must be taken on a period-by-period basis using the eSchool data management system.
  • Whether Hybrid or Remote, students will be required to complete a daily check-in form that will be available in their Google Classroom.

   B.    Secondary Attendance Protocols

  1. Student attendance will be taken on a period by period basis according to the following guidelines.
    1. Students in the MT, HF or daily cohort who are present in the classroom will be marked PRESENT (P).

       

      PLEASE NOTE:  if these students are not present in school, but join the classroom Google Meet, they will be marked ABSENT with the period attendance reason to indicate “ATTENDED REMOTELY”.   This code will not impact the student’s attendance record negatively with an absence. 

    2. Students working remotely who join the daily Google Meet (and not scheduled to be in school on that day) will be marked PRESENT (P).
    3. Students working remotely who do not join the daily Google Meet will be marked ABSENT (A).
  2. Study Hall:Teachers with an assigned Study Hall will indicate Present (P) for any student sitting in the classroom and ABSENT (A) for all other students with the period attendance reason to indicate “REMOTE ATTENDANCE NOT REQUIRED”.This code will not impact the student’s period attendance record negatively with an absence.
  3. REMOTE Wednesdays:Teachers will indicate Present (P) for any student joining the Live Support Google Meet in the classroom and ABSENT (A) for all other students to indicate “REMOTE ATTENDANCE NOT REQUIRED”. This code will not impact the student’s period attendance record negatively with an absence.
  4. RED / BLUE day schedule will remain unchanged and be posted to the MS and HS website homepage (encompassing a period of 2 weeks) as has been our practice in the past.
  5. As in the past, a Robo-Call will be sent each morning for students who are marked absent (whether live or remote).

   C.   Elementary Attendance Protocols

Attendance will be taken at the K-5 level in the following methods:

  • In person students = teachers will take attendance in eSchool as usual.
  • Remote learning students = teachers will create in Google Classroom, a topic (attendance) and an assignment (date for attendance) for the students to record they are attending.  They will have to enter their attendance first thing each morning.
  • Teachers (K-5) will enter their attendance by 10;30 AM for the 11:00 AM attendance call.

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XII.          CHILD NUTRITION 

A successful nutrition program is a key component to a successful educational environment.  Children cannot focus on learning when they are hungry.  School meals boost learning, and studies show that students perform best academically when they are well nourished.

South Country Central Schools District did an incredible job, with tremendous faculty, staff and community support, in ensuring that students received nutritious meals while our schools were closed.  No child should ever go hungry, and our reopening plan will provide for the feeding of all students who require food assistance.

 

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XIII.        SAFETY COORDINATORS

The Superintendent of Schools will designate a COVID-19 safety coordinator who will serve as resource person for continuous compliance the plans for reopening schools.  The Superintendent of Schools will also designate one or more points of contact at the building level, who will oversee health-screening activities and serve as the main contacts for the identification of positive COVID-19 cases.  These individuals will be responsible for communicating pertinent information to the COVID-19 Safety Coordinator and/or the Superintendent of Schools.

 

A. Points of contact

Title / Point of Contact   Contact
  Connection
COVID-19 Safety Coordinator
  Mr. Nelson Briggs   Phone: 631-730-1531
Email: nbriggs9@southcountry.org
         
Bellport High School   Mr. Tim Hogan   Phone:  631-730-1575
Email:  thogan@southcountry.org

       
Bellport Middle School   Dr. Jamal Colson   Phone:  631-730-1626
Email:  jcolson@southcountry.org
         
Frank P. Long Intermediate School   Mrs. Stefanie Rucinski   Phone:  631-730-1725
Email:  srucinski@southcountry.org
         
Brookhaven Elementary   Dr. Rebecca Raymond
  Phone:  631-730-1700
Email:  rraymond@southcountry.org
         
Kreamer Street Elementary   Mr. Sean Clark
  Phone:  631-730-1650
Email:  sclark9@southcountry.org
         
Verne W. Critz Elementary   Mrs. Mandy Mazziotti   Phone:  631-730-1675
Email:  mmazziotti@southcountry.org
         
South Haven Early Childhood Center   Mr. Brian Ginty
  Phone:  631-730-2181
Email:  bginty@southcountry.org
         
Student Support Services   Mrs. Kerry Carson
  Phone:  631-730-1781
Email:  kcarson@southcountry.org

 

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XIV.                REFERENCE/SOURCE

A.     State Education Department Reopen NYS Schools Guidance

B.     State Education Department Presents Framework of Guidance to Reopen NYS Schools

C.     State Education Department Coronavirus (COVID-19)

D.     NYS Department of Health Information on Coronavirus (COVID-19)

E.     Centers for Disease Control and Prevention Coronavirus (COVID-19)

F.     Interim Guidance for In-Person Instruction at Pre-K to Grade 12 Schools During the COVID-19 Public Health Emergency

G.     Supplemental to the Interim Guidance for In-Person Instruction at Pre-K to Grade 12 Schools During the COVID-19 Public Health Emergency

H.     Interim Guidance for Sports and Recreation During the COVID-19 Public Health Emergency

I. CDC Handwashing: Clean Hands Save Lives

J. CDC Operating schools during COVID-19: CDC's Considerations

K. Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes

 

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XV.              APPENDIX

 

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