BMS Frost Valley Trip Information

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Trip or Schedule Subject to change pending board approval.

Trip Dates~ Monday, April 12 through Wednesday, April 14, 2010

Report Time~ No later than 5:30 A.M. on Monday, April 12, 2010

Depart Time~ We plan on leaving from the WEST parking lot no later than 6 AM

Return Time~ We plan to return about 6:30 on Wednesday, April 14, 2010

Luggage Drop Off~ All non-carry on bags must be brought to the school on

Sunday, April 11, 2010 between the hours of 2:00 PM and 4:00 PM. The luggage will be sorted at that time and placed in a room that is designated for the student’s bus. This will take place in the English wing of the building adjacent to the west parking lot. The student’s luggage will be inspected to ensure they have not attempted to bring any contraband.

Lodging~ Frost Valley YMCA

2000 Frost Valley Road

Claryville, NY 12725-9600

(845) 985-2291

Transportation~ Coastal Charter Service

P.O. Box 757

East Quogue, NY 11942

(631) 588-7433

If you need to contact us in an emergency situation during the day please call the Bellport Middle School at (631) 730-1625. The school will make every attempt to reach us at Frost Valley.

We will notify the school of our arrival to Frost Valley and will post a message on the Bellport Middle School website. http://www.southcountry.org

~Frost Valley Trip Package~

The trip package at $250 includes the items listed below:

· Motor coach transportation to and from Frost Valley

· Two nights lodging at Frost Valley YMCA located in Claryville, NY

· All activities that will be occurring during the trip

· One breakfast and snack on the motor coach trip to Frost Valley

v Bagel

v Butter/cream cheese

v Juice

v Snack for trip home

· Two breakfasts, three lunches and two dinners in the Frost Valley dining hall. All

meals are served family style.

· All taxes and gratuities are included

~Financial Considerations~

The basic cost of the trip covers all meals during the trip. If students wish to purchase additional items beyond what is covered the students must pay for the cost of these items. Students will need additional money if they wish to purchase gifts or souvenir items during the trip. There is a Frost Valley store which sells commonly forgotten items as well as some Frost Valley paraphernalia for the students to purchase.

~Tentative Itinerary~

Frost Valley Trip

April 12^th – 14^th

Monday, April 12, 2010

5:30 AM Arrive at the Middle School, load buses, and prepare for departure

6:00 AM Depart for Frost Valley ~J~

11:00 AM Arrive at Frost Valley

11:30 AM Orientation

12:00 PM Lunch

1:15 PM First Afternoon Activity

3:00 PM Break

3:15 PM Second Afternoon Activity

5:30 PM Dinner

7:30 PM Evening Activity

10:00 PM Lights Out

Tuesday, April 13, 2010

8:00 AM Breakfast

9:00 AM Return to lodge to prepare for day’s activities

9:30 AM Morning Activity

12:00 PM Lunch

1:15 PM First Afternoon Activity

3:00 PM Break

3:15 PM Second Afternoon Activity

5:30 PM Dinner

7:30 PM Evening Activity

9:00 PM Snack Time

10:00 PM Lights Out

Wednesday, April 14, 2010

8:00 AM Breakfast

9:00 AM Return to lodge to prepare for day’s activity

9:30 AM Morning Activity

12:00 PM Lunch

1:00 PM Board buses and depart for home ~J~

6:30 PM Approximately arrival back at Middle School

~Packing Suggestions~

Please follow the following suggestions for arranging your belongings for the trip:

· Please do not leave any extra money and/or valuables in your luggage.

· Please be advised that bags placed under the bus will not be available for use until we arrive at Frost Valley. It would be advisable to bring a small book bag that you can put any small items that you will need on the bus.

· Remember no I pods/ MP3/CD players or other electronic devices are allowed at Frost Valley but they are allowed on the buses.

· You may bring a book, notepaper and pencil, a camera and flashlight for the use in Frost Valley

· Each student may wish to bring a pillow and small blanket for use on the bus. There will be quiet times on the bus designated to allow the students to get some rest. Each student may bring ONE large suitcase and bedding to be placed under the bus and one small carry on bag (small book bag). We have limited space in the bus cargo areas.

· If you bring any expensive items along with you it is at your own risk. Chaperones and Bus Drivers WILL NOT be responsible for your belongings.

· Please remember that all items you bring along on this trip are subject to inspection. This will include your suitcase, small carry on bag, handbag, pillow and blanket. Your suitcase must be inspected during the drop off period on Sunday, April 5, 2010 between 2 PM and 4 PM at the Bellport Middle School. All items are subject to inspection at any time.

~Assignments~

Bus Assignments~

Each person has been assigned to a bus. Please do not switch buses at any time. It is very difficult to do bus checks, and maintain data if you are not on your assigned bus. The bus assignments are FINAL, and may not be changed at anytime. Please do not request a change, as these requests will not be considered.

Lodge Assignments~

Each person has been assigned to a lodge. Please do not switch rooms at any time. It is very difficult to do lodge checks, and maintain data if you are not in your assigned lodge. The lodge assignments are final, and may not be changed. Please do not request a change, as these requests will not be considered.

Group & Table Assignments~

Each person has been assigned to a group and a table. Please do not switch groups or tables at any time. It is very difficult to do group or table checks, and maintain data if you are not in your assigned place. These assignments are final, and may not be changed. Please do not request a change, as these requests will not be considered.

~Other Important Reminders~

All lodges must be kept neat and clean at all times. Any staff member on the trip may ask to check your room at any time. Please understand that your room is visited on a daily basis by the Frost Valley staff. It is not their job to clean up a mess that you make.

Any directions given by the Frost Valley staff must be followed the first time given. Any problems relating to this will be reported to Mrs. Sordyl or Mr. Ginty. Those students will be subject to disciplinary actions if needed. Parents may be called if needed to pick up their son or daughter.

~Rules and Procedures~

The following rules and procedures apply to all students of Bellport Middle School throughout the trip.

I will demonstrate pride in Bellport Middle School at all times

I will behave in a responsible manner at all times

I will assist the staff and parent chaperones to the best of my ability

I will consult a chaperone if a problem arises during the course of the trip

I will be responsible for my personal belongings during the course of the trip

I will act like a lady or gentlemen at all times during the trip

I will attend all of the scheduled events as per the itinerary

I will obey all rules established by the South Country School District and staff regarding the use of alcohol, smoking, etc. I will not drink or smoke at any time during this trip.

I will report to the school promptly at 5:30 AM on Monday April 12, 2010

I will bring my one large suitcase and bedding to the school as per the directions for inspection

I will label my suitcase; carry on bag and other important items

I understand that all items I bring on this trip are at my own risk

I will not leave my lodging without permission of a chaperone. I do understand that I am sharing a room with several people and will be considerate of them at all times

I understand and will follow all rules regarding lodging behavior. I will not leave my room after I have been visited by the chaperone for the night. I will remain in my room until instructed to leave in the morning by a chaperone.

I will not enter the lodge of another student at any time during this trip

I will leave my room clean and neat each morning

I understand that my room can be inspected at any time during the trip

I will check the room upon departure to insure I have not left any personal items behind

I will listen and follow directions when they are given

I will follow the daily schedule and report promptly as required

I will keep the bus clean at all times

I will remain in my seat during the bus ride and will speak in quiet tones so as to not disturb the others

I will follow all posted rules in the lodges and at all locations throughout the trip. This includes rules regarding safety, food, drinks, and hats

~Groups~

o I understand that bus lists have been created for this trip

o All students must board their assigned bus

o No student may switch buses

o Attendance will be taken on the bus each time we board them

o All groups have been prearranged with student safety in mind. They will not change for the duration of the trip

o Chaperones are assigned a group. These assignments will not be changed at any time during the trip

o Please do not ask to have changes made as they will not be permitted

~FROST VALLEY PAYMENT SCHEDULE~

DATE DUE PAYMENT AMOUNT

November 9 $125

January 11 $125

CHECK or MONEY ORDER only, we will NOT be accepting CASH. When you make a payment a receipt will be given for your personal records.

You may pay the full amount on or before November 9th J

Please make checks out to: Bellport Middle School

* On or before November 9th students will deliver the CHECK or MONEY ORDER to Mrs. Sordyl (rm 211) along with their PERMISSION SLIP, MEDICAL FORM, BEHAVIORAL CONTRACT, and BMS STUDENT INFORMATION sheet.